Having the right documents ready before applying for apprenticeships saves time and prevents application delays. Here is a comprehensive checklist of documents typically required for apprenticeship registration and employment.
Essential documents for all applicants include: Aadhaar Card (mandatory for portal registration), passport-size photographs (white background, recent), educational certificates and marksheets (10th, 12th, ITI/Diploma/Degree as applicable), bank account passbook or cancelled cheque (for stipend credit), and a valid mobile number linked to your Aadhaar. Most portals now use Aadhaar-based e-KYC, so ensure your Aadhaar details are up to date.
Additional documents that may be required depending on the employer and apprenticeship type include: a medical fitness certificate from a registered medical practitioner, character certificate from your last educational institution, caste/category certificate (for reservation benefits), income certificate (for certain government scheme benefits), domicile certificate (for state-specific quotas), and NOC from current employer (if currently employed).
For NATS (Graduate/Technician Apprentices), you will additionally need your institution enrollment number and a letter from your college confirming your final year status or graduation. Some institutions provide this directly through the NATS portal integration.
Keep both physical and digital copies of all documents. Digital copies should be clear scans in PDF or JPEG format, typically under 200KB each for portal uploads. Having everything ready before you start applying ensures you can complete applications quickly when positions open up, which is important as popular apprenticeships fill fast.